WeeklyCertified / State rules / Certified Payroll in Pennsylvania: LLC-25 and the Awarding Body
Certified Payroll in Pennsylvania: LLC-25 and the Awarding Body
What are the certified payroll rules in Pennsylvania?
Pennsylvania requires prevailing wages on public work with an estimated cost over $25,000. Contractors submit weekly certified payrolls with the state LLC-25 certification to the awarding public body; there is no state portal. Records are kept at least two years, and intentional violations bring three-year debarment.
Pennsylvania keeps it decentralized: weekly certified payroll goes to whichever public body awarded the contract, certified on the state's LLC-25 form. With no portal and acceptance practices varying by awarding body, the safe play is the LLC-25 itself.
The rules at a glance
| State law | Pennsylvania Prevailing Wage Act of 1961, 43 P.S. section 165-1 and following |
| Threshold | Estimated total project cost over $25,000 (projects may not be split to avoid it) |
| Form / format | LLC-25, Weekly Payroll Certification for Public Works Projects |
| Where it goes | Submitted weekly to the awarding public body; no state portal (link) |
| How often | Weekly |
| Records kept | At least 2 years, accessible to L&I and the public body |
| Who administers it | PA Department of Labor and Industry, Bureau of Labor Law Compliance |
Does the federal WH-347 work in Pennsylvania?
It depends on the awarding body. The LLC-25 is the official state certification, and because filings go to individual awarding bodies, acceptance of WH-347-based submissions varies. Using the LLC-25 certification is the safe answer on state-funded work; WH-347 governs federal jobs.
Penalties
Intentional violations bring three-year debarment from public work, back wages, possible liquidated damages, and criminal exposure for fraud.
Federal jobs in Pennsylvania still mean WH-347
State rules govern state-funded work. The moment a project is federally funded or assisted, the Davis-Bacon and Related Acts apply and the weekly WH-347 with its Statement of Compliance is the filing, regardless of what Pennsylvania requires on its own jobs. Many contractors run both systems side by side on different projects, which is exactly why knowing which regime a given contract sits under is week-zero work (see the first-job checklist).
The free WeeklyCertified generator prepares the federal form with your wage determination's rates pulled live and the fringe and overtime math done to the cent.
Questions
Does the federal WH-347 satisfy Pennsylvania requirements?
It depends on the awarding body. The LLC-25 is the official state certification, and because filings go to individual awarding bodies, acceptance of WH-347-based submissions varies. Using the LLC-25 certification is the safe answer on state-funded work; WH-347 governs federal jobs.
How often is certified payroll due in Pennsylvania?
Weekly. Records: kept At least 2 years, accessible to L&I and the public body.
Who enforces prevailing wage in Pennsylvania?
PA Department of Labor and Industry, Bureau of Labor Law Compliance. Intentional violations bring three-year debarment from public work, back wages, possible liquidated damages, and criminal exposure for fraud.